Center Policies

Terms of Use

Noise

  • Because we are located near other businesses, our space is not suitable for prolonged loud activities.  Please keep the noise level down to a dull roar or what you’d expect at an office building.

  • Many of the businesses in our center see clients who may be discussing confidential matters or who may be having a relaxing treatment, please consider this as you use common ways like the waiting room, hallways, bathrooms, and kitchenettes.

  • Please use the noise cancelation devices provided when seeing clients or making additional noise.

 

Common Areas

  • Common Areas (waiting rooms, bathrooms, and hallways) should be kept clear of personal items and trash.

  • If your clients leave cups or wrappers in the waiting room, please be kind and toss them in the trash.

  • Please be mindful when using the shared refrigerator keeping long-term stored items to a minimum.

  • Additional storage beyond what is described in this agreement is available for an additional fee.  If you are interested in extra storage let us know.  Otherwise please do not store personal items in the storage room or hallway closets without prior consent.  Vita Therapia is not responsible for any items stored without permission.

 

Storage Closet

  • The center’s storage closets should only be used to store center supplies, furniture, and equipment.  All other uses need to be pre-approved in writing.

  • Please do not store boxes, signs, or personal items without permission.

 

Decorations

  • Since we are a shared space, the center is furnished and decorated for everyone to share.  We ask that you do not bring in personal furniture, light fixtures, wall pictures, or other personal installations without explicit written permission.  We can’t be held responsible for any damage that may occur to items you bring into the center and leave.  This does not apply to rooms licensed/rented Full Time.

  • If you need specific accommodations in your room we do have upgrade options for an additional monthly fee.

 

Cleaning and Use

  • Please use the space with care, leaving it better than you find it or better.

  • We provide general cleaning services, which include restocking supplies, cleaning common areas, and moving furniture.  If you notice an area in the center that needs attention, pleases call/text our main number 978.228.5330 or email info@vitatherapia.com.

  • If you happen to spill or make a mess and would like to be mindful and clean it up, there is a vacuum cleaner in the Coat Closet of 1B.

  • Please be sure to fully empty and rinse all recyclable containers.  Do not place containers with fluid in the recycling container.

 

Air Quality

  • This is a non-smoking space.  Please refrain from using cigarettes, cigars, e-cigarettes, and smudging sticks or other smoking items that may be harmful to others.

  • Pleases consider those with odor sensitivities prior to using or spraying strong fragrances.

  • Please keep nuts and other major allergen related items to the kitchenette and refrain from leaving them in the waiting room.

  • If you choose to use aromatherapy, please do so only in the room you are licensing to be considerate of others who may not want to be exposed to the oils you are using.

 

Candles and the Use of Open Flames

  • We do not allow the use of scented candles at the center.

  • The use of a continuous open flame is prohibited.

  • Use of candles for holistic practices in which a candle is lit temporarily are restricted and require written permission for safety purposes. 

  • If you need to use candles for holistic practices you must obtain written permission from Vita Therapia and provide a copy of your liability insurance.  To obtain permission please provide a written description of the treatment or practice where you’ll be using the candle and detail how the candle is used including any safety plan you have.

  • Please note that if you are approved candles should never be left lit or unattended, placed directly on furniture or fabric.  Please use non-flammable candleholders or saucers.  Before you leave your licensed space be sure the wick is fully extinguished and the wax has hardened.

 

Heaters

  • Please be sure to unplug all heaters at the end of your day, this ensures that the heater is off and no longer a safety concern.

  • Marketing Materials

  • Please be mindful of where and how you use marketing materials in the center as not to encroach on the rights of others.

  • Marketing materials should only be displayed in the waiting room or the shelving area in the common area of the building.  Please do not leave marketing materials hung up in shared rooms or doors.

  • All marketing materials must be approved prior to being put up.

  • For approval send a PDF, screenshot, or image of the marketing materials you’d like to display.

  • Marketing materials should be for your business only.  Refer any business that would like to share their services with those in our waiting room to info@vitatherapia.com or call our main number 978.228.5330.

  • All marketing materials that aren’t approved or do not follow these rules will be removed.

 

Service Requests

  • If you see something that needs to be repaired please tell us. 

  • Call or Text 978.228.5330 

  • Email: info@vitatherapia.com

 

Shared Space

  • Please only use the space you are licensing for the time you agreed to, do not use a different room without prior approval or reservation.  A room may look empty but you never know who may be coming in or who has a reservation.

 

Closing Up

  • The last person to leave each night is responsible for turning off any common area lights, turning the HVAC to Auto if you are in 1D, and locking the 1D & 1B Door.

  • Note: if you leave really late at night between 9:30 pm and 11:00 pm in the winter, the door does auto lock and in the frigid New England weather the door sometimes freezes.  If this happens to you, simply pull the door in and push the latch, it should then open.  This only happens on the side door, if this bothers you, you can always go through 1B, through the large group room, and out that exit.  We've been trying to fix this one for over a year, but until it is fixed please be mindful of this quirky door.

Important Information

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© 2023 by Vita Therapia LLC

234 Littleton Road

Suite 1D & 1B

Westford, MA 01886

Call Us:

978.228.5330